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Payroll Compliance Officer - Canterbury - University of Kent
  • Payroll Specialist, Payroll Controller, Payroll Executive, Payroll Coordinator, Payroll Consultant
  • £33,500 to £39,000 Per Annum
  • Canterbury
Payroll Compliance Officer £33,518 – £38,833pa Full-time, 18 months fixed term contract Canterbury Ref: REG1264 This is an exciting opportunity for a Payroll compliance specialist to join the Payroll team at the University of Kent.  You will ensure the ongoing compliance of the University Payroll Office with key statutory obligations and regulatory guidance.  You will need to maintain a high level of current knowledge on all aspects of Payroll regulation and be able to interpret complex requirements and apply these to the University operations and identify areas where improvement or change is required.  As Payroll Compliance Officer you will: provide support and guidance to University Schools and Departments on undertaking employment assessments ensure full compliance with current payroll legislation and University contractual obligations and confirm the accurate calculation and reporting to Her Majesty’s Revenue and Customs (HMRC) work with the Payroll management team to develop University procedures To succeed in this role you will have:  a professional qualification in pensions or payroll administration proven experience of working in a payroll/pensions environment and the procedures relating to payroll compliance experience with using an integrated HR/payroll system such as that supplied by Northgate Arinso or any other mainstream software house The Finance Department aims to provide, in a cost efficient, professional and timely manner, services that allow the University to meet its statutory financial obligations and internal financial management objectives. Its main focus is to provide the University as a whole (represented by its Governing Body, Council) and individuals holding budget responsibility with financial services and advice. This includes the payment of bills and salaries and collection of monies owed to the University. The Department is also required to ensure that the University operates its affairs within the various external financial and tax regulations and ensure that the University’s financial records satisfy external audit. The Department is located principally in the Registry Building on the University of Kent Canterbury campus, with additional offices in Darwin College, and has approximately 70 members of staff. It is organised into sections that deal with one or more of the core functions.    How to apply For further information, and to apply for this position, please visit our website. You will be required to fill in the main details section of the application form as well as upload your CV and a cover letter. Your cover letter should clearly and explicitly address the requirements of the Person specification and you should provide clear evidence and examples in your application which back-up any assertions you make in relation to each criterion. We recommend a maximum of 4 x A4 sides for this document. Closing date for applications: June 24th, 2018. Interviews are to be held: July 18th/19th, 2018
Payroll Accountant - London - The Singapore Tourism Board
  • Payroll Specialist, Accounts & Payroll Clerk, Payroll Controller, Payroll Executive, Payroll Officer
  • Competitive
  • London
  STB are looking to appoint a Payroll Accountant to process the monthly salaries of the STB London staff members of which there are currently six (06). The contract will be for a period of 1 year with an option to extend for an additional year. The objective is to ensure that all in-market staff (IMS) are paid correctly and the employer, STB London, is aligned   with the policies and demands of HM Revenue and Customs. Scope of Works Processing monthly staff payroll, staff benefits and annual bonuses. Setting up accounts for new employees and issuing P45s. Online filing of the salaries to HM Revenue and Customs within the stipulated deadlines. Computation of Workplace Pension for staff and liaising with the Pension fund provider. Submission of year end processes to HMRC. Updating the employer, STB, on HMRC Class 1A payments for expenses. Liaise with Area Director who will provide the salary information. Managing and handling staff queries on payroll, personal income tax queries, etc. Annual visit to the STB office to check that staff expense payments are correct and in line with legislation. Processing occasional staff payroll pertaining to Statutory Sick Pay, Maternity Pay, or other similarly related matters, if necessary. Key Experience Proven work record in payroll services with a minimum of 2 years related experience. CIPP qualified or equivalent. Experience in an outsourcing environment. Ability to handle complex payroll calculations.   The Singapore Tourism Board (“STB” or the “Board”) is located at Southwest House, 11a Regent Street, London, SW1Y 4LR. Please email: stb_london @ stb.gov.sg quoting the following:  INVITATION TO QUOTE FOR PAYROLL ACCOUNTANT SERVICES - ITQ NO: STB/LOND/18-19/LQ5 to request the ITQ documents, all submissions should be submitted to stb_tema_procurement_A@stb.gov.sg by the closing date of:  Tuesday 22 May AT 16:00 (GMT)/24:00 (SGT)  
Payroll, Pensions & HR Coordinator - London - TBAP Multi-Academy Trust
  • Payroll & HR Administrator, Payroll Controller, Payroll Executive, Payroll Officer, Payroll & Benefits Controller
  • £24,500 to £29,000 Per Annum
  • London
TBAP Multi-Academy Trust Payroll, Pensions & HR Coordinator NJC Scale 5 – 6 (£24,618 - £29,010p.a.) TBAP Trust Benefits package includes: Benenden Health Care Membership Interest Free Travel Season Ticket Loan Scheme Employers for Childcare Vouchers Scheme   TBAP Multi-Academy Trust is at a stage of growth and expansion where we are seeking an outstanding and qualified Payroll, Pensions & HR Coordinator to help us to achieve our objectives and to support us through our next development phase.  The role of the Payroll, Pensions and HR Co-Ordinator is a pivotal post within TBAP Trust’s HR team and works in tandem with the Finance team providing a multi-site service to 400 staff.  The post holder will need to be flexible to stakeholder needs, and adaptable to fit into a growth organisation with an evolving team structure as the Trust expands.  You will have significant experience of Payroll and Pensions administration, ideally Local Government and Teachers’ pension schemes, excel at customer care, and able to develop and maintain excellent relationships with external Payroll Bureaus, Pension Scheme administrators.  You will be either CIPP or CPP qualified and have excellent IT skills and have working knowledge of HRIS. TBAP Multi-Academy Trust includes eleven Academies delivering high quality Alternative and SEMH Provision across four London Boroughs, Cambridgeshire, Essex and the North-West of England. Additionally, we have a Teaching School Alliance that offers extensive CPD and research programmes at all levels. In September 2016, we opened an innovative new 16-19 Academic AP Free school, which provides an academic curriculum to enable learners to gain access to Higher Education. The Trust has an excellent reputation for providing high quality education and transforming the lives of children and young people and is proud to hold a Silver Award from Investors in People.    The Trust can provide the successful candidate a rare opportunity to be involved in the continuous development nationally of high quality educational services whilst offering a competitive salary, generous annual leave entitlement and employer pension contributions.       To Apply If you would like to join our team, then please apply to the Trust Application Form  by Noon on Wednesday 23rd May 2018. Interviews will be held on 30th May 2018. To arrange an informal discussion of the role please contact either Chanda Viette or Beverley Dash on 02031080345 opt5 opt2 or email hr @ tbap.org.uk For application documents and more information about TBAP Multi Academy Trust please visit http: //www.tbap.org.uk/vacancies/index.php. The TBAP Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.  An enhanced DBS disclosure will be requested for the successful candidate in accordance with Safeguarding Children and Safer Recruitment in Education legislation.
Payroll Officer - Birmingham - University Hospitals Birmingham NHS Foundation Trust
  • Payroll Controller, Payroll Executive, Payroll Coordinator, Payroll Officer, Payroll Consultant
  • £17,000 to £22,500 Per Annum
  • Birmingham
JOB TITLE:   PAYROLL OFFICER   PAY BAND:   BAND 4   DEPARTMENT/DIVISION:   PAYROLL/ CORPORATE   BASED AT: UNIVERSITY HOSPITALS BIRMINGHAM, NHSFT, REGENTS COURT, EDGBASTON   REPORTS TO:   PAYROLL TEAM LEADER   PROFESSIONALLY RESPONSIBLE TO:   PAYROLL OPERATIONS MANAGER   LAST UPDATED:   DECEMBER 2015     JOB PURPOSE:  To provide an accurate and timely payroll service for our clients To be responsible for a section of weekly and monthly payroll. To process in accordance with statutory and NHS national terms and conditions of employment.    KEY WORKING RELATIONSHIPS:    Internal:   Managers and employees, Finance, HR External:  Banks, Building Societies, HMRC, Dept of Works & Pensions,      MAIN DUTIES & RESPONSIBILITIES:    1. To manage an allocated section of weekly and monthly payroll ensuring staff are paid accurately and in a timely manner    2. Responsible for the processing of all information received in relation to allocated payrolls, within current and previous pay periods, to include: New starters/leavers. C hanges to contract – hour changes, promotions, demotions. Sickness, Maternity pay, Paternity Pay, Adoption Pay & TIA calculations. Calculation of protections, Acting up Implementation of AEO, student loan, DEO, P45’s etc. Processing of voluntary deductions – e.g. union deductions, GAYE. Calculation of back dated information, and checking on retro run Be able to calculate and apply overpayments to the ESR payroll system, and complete necessary documentation – letter, added to spreadsheet etc. Be able to calculate, raise and recover advances of pay where necessary.  Reconcile negative payments and amend on ESR. Extensive knowledge of all NHS terms and conditions and their application to include Agenda for Change, Medical & Dental and Whitley Council; Browsing and checking another section of payroll to comply with audit requirements of secondary checking;  Responsible for ensuring correct annotation and scanning of payroll documentation for allocated payroll; Checking of a variety of payroll reports, as directed by the team leader, and to be responsible for the sign off of payrolls for first send processing.   This is not an exhaustive list, but an example.    3. Compliance with Local, National and Statutory regulations and have a full understanding how PAYE, NI etc. works in conjunction with the payroll facility.    4. To be able to communicate effectively in person, by telephone or in writing to include confident use of all Microsoft packages. To be able to deal confidently with requests for advice or assistance with queries from employees, colleagues, managers and external agencies including the HMRC.    5. General Payroll Responsibilities – Responsible for timely and accurate input of payroll information into ESR. To build and maintain relationships with colleagues, staff from client organisations, managers and external organisations through effective communication when dealing with requests for advice or assistance, these may be written, verbal or face to face. To assist auditors in locating information and resolving queries as requested by the team leader and Payroll Operations Manager.  To ensure audit procedures are adhered to and to audit own workloads  To assist in stapling payslip attachments to payslips as required. To draw to the appropriate manager’s attention any need to change or depart from standard operating procedures. To act at all times with department procedures and comply with Trust Standing Financial Instructions and Regulations.   The post holder will undertake other duties as may be required to achieve the Trust’s objectives, commensurate with the grading of the post.    GENERAL INFORMATION:    TRUST VISION AND VALUES The Trust is clear on its vision and values and aims to make sure that they are reflected in all areas of activity. Our vision is simple; To Deliver the Best in Care. Our values apply to every member of staff. They are to treat all with respect, to take personal and team responsibility, to look to improve the way we do things (innovation) and to act with honesty in all we do.    TRUST POLICIES AND PROCEDURES   The post-holder will be required to comply with all policies and procedures issued by and on behalf of University Hospitals Birmingham.  In addition if the post-holder is required to work at other organisations premises they must adhere to the specific policies relating to the premises in which they work.     CLINICAL GOVERNANCE & RISK ASSESSMENT The post-holder must be aware of and ensure compliance with the Trust’s Clinical Governance systems and Risk Management systems.    CONFIDENTIALITY Your attention is drawn to the confidential nature of information collected within the NHS. The unauthorised use or disclosure of patient or other personal information is a dismissible offence and in the case of computerised information could result in a prosecution for an offence or action for civil damages under the Data Protection Act.    DATA PROTECTION If required to do so, the post-holder will obtain, process and/or use information held on a computer in a fair and lawful way; and hold data only for the specified registered purposes and to use or disclose the data only to authorised persons or organisations.     EQUAL OPPORTUNITIES AND DIVERSITY* University Hospitals Birmingham is striving towards being an equal opportunities employer.  No job applicant or member of staff will be discriminated against on the grounds of race, colour, nationality, ethnic or national origin, religion or belief, age, sex, marital status or on the grounds of disability or sexual preference.    Selection for training and development and promotion will be on the basis of an individual’s ability to meet the requirements of the job.     University Hospitals Birmingham the post-holder will have personal responsibility to ensure they do not discriminate, harass or bully, or contribute to the discrimination, harassment or bullying of a colleague or colleagues, or condone discrimination, harassment or bullying by others.    The post-holder is also required to co-operate with measures introduced to ensure equality of opportunity.    HEALTH AND SAFETY * The post-holder must make him/herself aware of the responsibilities placed on them by the Health and Safety at Work Act [1974] to ensure that the agreed safety procedures are carried out to maintain a safe environment for other members of staff and visitors.    The post-holder will have at all times a duty to conduct themselves and to undertake their work, in a safe manner, so not to endanger themselves and others around them. Clearly, the degree of such responsibilities carried out by a particular individual will depend on the nature and extent of his/her work. Should any individual feel concerned over the safety aspects if his/her work, it should be brought to the attention of his/her manager/supervisor and/or Trade Union Safety Representative.    The post-holder must adhere to the health and safety rules and procedures of the Trust. He/she has a legal duty to use safety devices and equipment provided.     All staff will receive a general introduction to health and safety at work as part of their induction. They will also be given advice on fire, security and lifting procedures.     FLU PANDEMIC OR MAJOR INCIDENT In the event of a flu pandemic or major incident, the post holder may be asked to undertake other duties not necessarily commensurate to the banding of this role. This could include duties in any part of the hospital. Prior to undertaking any duties, the member of staff will have full training and induction. No member of staff will be asked to undertake duties for which they are not competent or where they feel unsafe in their environment or could put patients or themselves at risk.    NO SMOKING POLICY The Trust has a no smoking policy.  Staff are only permitted to smoke in designated smoking shelters. Members of staff must not smoke inside any of the Trust’s premises nor in any vehicle used on Trust Business. Members of staff must adhere to the Trust’s Uniform Policy and therefore any uniforms must be covered whilst smoking.    PUBLIC SERVICE USER AND CARER INVOLVEMENT Under Section 11 of the Health and Social Care Act we have a duty to involve patients and the public at all levels within the organisation.  The post-holder will be required to recognise and value the benefits of listening and responding to patients and recognise that the patients experience is the catalyst for doing things differently to improve the way we deliver services.    UNTOWARD INCIDENTS The post-holder must take responsibility for incident and near miss reporting and must ensure they adhere to all departmental policies and procedures.    SAFEGUARDING    The Trust is committed to safeguarding and promoting the welfare of the adults, young people and children who use the services. All staff have a responsibility to report any identified concerns of abuse or exploitation through the appropriate route in line with the respective policies and procedures.    REVIEW OF THE ROLE This job description will be subject to review and amendment, in consultation with the post holder, to meet the changing needs of the service and the organisation.    This role profile is designed to identify principal responsibilities.  The post holder is required to be flexible in developing the role in accordance with changes within the Trust’s management agenda and priorities. Although this is a list of the key responsibilities of the post it is expected that the post holder and manager will develop and define the detail of the work to be undertaken.    The Trust is committed to equal opportunities, providing opportunities for flexible working and is a no smoking organisation.   
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