Job Details: Payroll & Benefits Associate France(French Speaker

Payroll & Benefits Associate (French Speaker)

DEPARTMENT   Human Resources - Compensation and Benefits

LOCATION           London, although travel to other sites in St Cloud, central Paris and Grenoble, will be required from time to time

REPORTING TO Payroll Manager

RESPONSIBLE FOR (STAFF)           N/A

SALARY AND BENEFITS  Competitive base salary

Contributory pension, 25 days holiday plus 2 company days (increasing with length of service), life assurance, long-term disability benefit, medical insurance, season ticket loan, stock purchase plan, global profit share. 

The Company

Moody's is an essential component of the global capital markets, providing credit ratings, research, tools and analysis that contribute to transparent and integrated financial markets. Moody's Corporation (NYSE: MCO) is the parent company of Moody's Investors Service, which provides credit ratings and research covering debt instruments and securities, and Moody's Analytics, which offers leading-edge software, advisory services and research for credit and economic analysis and financial risk management. The Corporation, which reported revenue of $2 billion in 2010, employs approximately 4,500 people worldwide and maintains a presence in 26 countries. Further information is available at[link removed]

The Department

The Compensation and Benefits team are responsible for providing a comprehensive service to all lines of business and it supports entities across locations in the UK, Europe, Middle East and Africa (EMEA).  Our success is dependent upon the service we provide and therefore we source associates with a wide range of experience and knowledge in this specialist field.  

The team is diverse, dynamic and committed, and our approach is professional, open and consultative.

The Role

This position will be part of the Compensation and Benefits team, and primarily dealing with the payrolls and benefits for 4 of Moody's France entities (approximately 230 employees in total) and one UK entity (approximately 150 employees), as well as other payrolls within EMEA as assigned.

The payroll and benefits associate will deal with all areas of French payroll and will therefore act as the primary contact point for all related queries from both employees and external consultants/third parties.  A large volume of data will be handled and therefore the payroll associate should be highly accurate, should pay close attention to detail and have excellent organisational skills.  They should also be professional, diligent and have a courteous manner.  

Key Responsibilities:

The duties of this role will include the following:

• Collate monthly changes from all departments, e.g. recruitment for new hires, HR for all changes and leavers.
• Send payroll instructions to the outsourced payroll provider, verify those changes against the financial summary and perform net salary / cost centre analysis. Approve monthly payroll file and forward cost file to Accounts.
• Deal with all payroll and benefits queries (including vacation and RTT policy and balance queries)
• Complete social insurance claim forms/internet forms for all sickness and maternity, attach certificates and send to the payroll provider,
• Reconcile social insurance refunds to claims (bank statement v social insurance advice slip)
• Run holiday report in Peoplesoft and send to the payroll provider
• Liaise with external tax consultants for the filing of Stock Options annual company return.
• Check overtime claims (non exec only) are approved by manager and include gross in monthly payroll instruction.
• Collect and approve transportation receipts and instruct GVA with the monthly payment, track and reconcile
• Register new employees for Private Health and life insurance (AON for MIS and CIACI for Fermat) and deregister leavers
• Process on call payments (Astreinte)
• URSSAF registration (DUE) for new hires
• Complete retirement plan form (Mederic or Group Moray)
• Prepare bank mandate / upload net salaries BoA Direct
• Monitor third party payments made by payroll (tax, social charges)
• Track and process commission payments
• Maintain Prime Vacation spreadsheet and instruct payments in June and November for eligible employees.
• Update labour book
• Complete DMMO statistics online
• File and process payments for the Disability tax, Apprentice Tax, Training Tax and Accommodation Tax.
• Produce salary increase letters, organize signing by employee and employer and file in personnel file.
• Maintain HR Databases (p/soft updates/FHR system)
• Work with Comp and Bens on all local benefit reviews.
• Oversee the annual Profit Sharing / Interessment payments to employees
• Key liaison for payroll audits and documentation maintenance (local government audits as well as company internal/external)
• Maintain the lunch voucher scheme and review.
• Distribute the payslips and meal vouchers
• Projects as and when required (implement new systems for example)

Qualifications and Experience:

• Good working knowledge of French payroll and benefits legislation
• Fluent in English and French is essential
• A degree in a numerical/finance/HR and payroll discipline (or equivalent) is preferred but not essential.
• Well developed IT skills are essential, in particular, Excel and Outlook.
• Must be highly organised and efficient, able to work under pressure and meet tight deadlines.
• Ability to work autonomously, yet integrate appropriately with the team and other areas within Moody's.
• Good interpersonal skills both verbal and written, with the ability to communicate successfully with all levels of employees across the organisation.
• Strong attention to detail.
• Must be flexible and diligent at all times.

This job description is issued as a guideline to assist you in your duties, it is not exhaustive and we would be pleased to discuss any constructive comments you may have. Because of the evolving nature and changing demands of our business this job description may be subject to change. You may, on occasions, be required to undertake additional or other duties within the context of this job description, and according to the needs of the business.