Finance Co-ordinator

Date Posted
30th November 2017
Job Title
Accounts & Payroll Clerk, HR Generalist, Payroll Executive, Payroll Trainer
Finance Co-ordinator
Job Type
Permanent / Full Time
3 applications

Job Description Apply: Finance Co-ordinator

Job purpose Responsible for accurate and timely financial information provided within finance deadlines primarily in respect of the purchase ledger in Sage accounting system.  
The job holder will: 
Maintain and manage the purchase ledger which will include:

  • Adding new suppliers after following the procurement process
  • Post all invoices (and credit notes) to purchase ledger after matching to purchase orders (in Sicon Wap) or direct to nominal ledger.
  • Prepare and raise BACS payments for invoice/expense payments as per timetable
  • Post all payments to purchase ledger 
  • Assist finance manager with year reconciliation of purchase ledger

    Maintain web expense system which will include:
  • Set up new users/ archive users
  • Download expense report every 2 weeks
  • Download receipts and file on M drive (check receipts to all claims)
  • Upload expenses into purchase ledger

    Process company credit cards which will include:
  • Sending out monthly statements
  • Post to purchase ledger after checking receipts
  • Post direct debit payments from bank into purchase ledger and all relevant invoices
  • Keep relevant finance processes and procedures up to date
  • Deal with internal and external queries
  • Filing as and when required 

Other Activities The job holder may be required, from time-to-time, to undertake other duties than those listed above, which are identified by the Finance Manager as necessary for the operational management and / or the commercial development of the Institute. 
Skills, Knowledge and Attributes

  • Sound IT skills.
  • Ability to be flexible and to prioritise.
  • Self-motivated but demonstrably a team player.
  • Good communicator.
  • Must be accurate and pay attention to detail 

He / she will:

  • Demonstrate a desire to take the business forward
  • Not easily be deflected by obstacles in his / her path
  • Set clear & challenging goals for self 
  • Deal with a wide range of internal and external contacts
  • Implement realistic schedules & contingency plans
  • Find the most effective and  time-saving ways to solve problems 

 Terms and Conditions:  
Salary    TBC (depending on experience) Working week  37 hour working week (full-time)  Annual leave   25 days annual leave per annum (plus bank holidays) Pension:   Group Personal Pension scheme available Healthcare:   Healthcare and cash plan schemes available Location:   Office-based, in Solihull. 
Recruitment Process: Those who wish to be considered should submit a CV, along with a covering letter explaining why they are interested in the post and what they will bring to it and email to by no later than 8 December 2017. 
 The CIPP is an equal opportunity employer who seeks to recruit and appoint the best available person for a job regardless of marital / civil partnership status, sex (including pregnancy), age, religion, belief, race, nationality and ethnic or national origin, colour, sexual orientation or disability. 

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